Associate Director of Advancement

Southlake, TX

Full Time

Experienced

POSITION SUMMARY
The Associate Director of Advancement reports to the Director of Advancement and partners in implementing the University's advancement strategy through fundraising initiatives, donor engagement, and advancement operations. This role provides operational leadership for annual giving, donor stewardship, advancement communications, CRM administration, reporting, and project management while maintaining a portfolio of donor relationships. Working closely with the Director of Advancement, the Associate Director helps translate strategic priorities into effective action, ensuring advancement initiatives are executed with excellence and support the mission of The King's University.

RESPONSIBILITIES
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Position Specific Responsibilities

Advancement Strategy & Execution

Partner with the Director of Advancement in implementing the University's comprehensive advancement strategy and annual fundraising plan.
Translate strategic priorities into actionable plans, ensuring advancement initiatives are executed effectively and on schedule.
Monitor project timelines, fundraising initiatives, and departmental priorities, providing recommendations to improve efficiency and outcomes.
Collaborate with University departments to support advancement initiatives and foster a culture of philanthropy.

Fundraising & Donor Engagement

Manage a portfolio of annual and mid-level donors through identification, cultivation, solicitation, stewardship, and ongoing relationship management.
Assist in the development and execution of annual giving campaigns, sponsorship initiatives, and other fundraising efforts.
Support major gift cultivation by coordinating prospect strategies, preparing donor materials, and participating in donor meetings as appropriate.
Build and maintain meaningful relationships with donors, alumni, churches, corporations, foundations, and community partners.
Coordinate donor recognition, scholarship stewardship, and impact reporting activities that encourage long-term engagement and philanthropic support.

Advancement Operations & Administration

Provide leadership for the University's constituent relationship management (CRM) system, ensuring the accuracy, integrity, and effective use of donor data.
Oversee gift processing workflows, donor records, reporting, prospect management, and fundraising analytics.
Prepare reports, dashboards, and performance metrics to support departmental planning and decision-making.
Assist in developing and maintaining departmental procedures that improve operational effectiveness and consistency.

Advancement Communications & Campaign Management

Lead the implementation of fundraising communications, stewardship messaging, donor appeals, impact reports, and other advancement publications.
Collaborate with the Director of Advancement to develop campaign messaging and communication strategies.
Partner with Marketing and Communications to ensure fundraising communications align with institutional branding and messaging standards.
Manage production timelines and coordinate the successful execution of advancement campaigns across multiple communication channels.

Project Leadership & Collaboration

Lead the planning and execution of assigned advancement projects and initiatives, ensuring goals, timelines, and deliverables are achieved.
Coordinate cross-functional efforts with internal departments and external partners to support fundraising and donor engagement activities.
Work collaboratively with the Associate Director of Events & Auxiliary Services to ensure advancement events support fundraising, stewardship, and donor engagement objectives.
Identify opportunities to improve processes, enhance the donor experience, and strengthen advancement operations.

Leadership & Team Support

Provide leadership and guidance to student workers, volunteers, and assigned staff in support of advancement initiatives.
Serve as a collaborative thought partner to the Director of Advancement by contributing ideas, identifying opportunities, and recommending improvements to advancement strategies and operations.
Represent the Office of Advancement with professionalism, integrity, and a commitment to the mission and values of The King's University.
Perform other duties as assigned to support the success of the University's advancement efforts.

University-Wide Responsibilities

Model core organizational beliefs and values; communicate openly and effectively within and across departments. Establish and maintain professional communication and ensure that all interactions are supportive, courteous, and respectful (TKU Social Covenant).
Utilize effective communication skills to present information accurately and clearly both internally and publicly.
Participate in professional development activities that are aligned with University, departmental and individual goals.
Maintain accurate and complete records as required by governing entities (DOE, TRACS, ABHE, etc.); file all physical and computerized reports, records, and other documents required.
Attend and participate in staff meetings and serve on committees as required.
Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
Perform other related duties as assigned.

Organizational & Cultural Expectations
At The King’s University, every employee is expected to actively support and advance the University’s mission to integrate Biblical education and practical ministry to shape Spirit-formed individuals who follow Jesus, serve His Church, and are sent to impact the world, by living out our Christ-centered culture in daily work and relationships.
Employees are expected to operate in alignment with The King’s Culture, demonstrated through the following shared expectations:

Spirit-Formed Leadership
Demonstrates a growing, authentic Christian faith marked by integrity, humility, teachability, discernment, and trustworthiness. Leads self and others in a manner that reflects Christ’s character, embraces accountability, and pursues continual personal and spiritual growth.
Courageous Collaboration
Works effectively and respectfully with others across diverse backgrounds and perspectives. Communicates honestly, adapts to change, takes appropriate initiative, and contributes to unity through grace-filled relationships, thoughtful risk-taking, and a commitment to shared goals.
Gracious Service
Approaches work with humility, compassion, and excellence. Takes ownership of responsibilities, serves others with a Christ-like heart, manages time and resources responsibly, and consistently seeks to honor God through faithful stewardship and professional conduct.

All employees are expected to model these competencies in their interactions with students, colleagues, leadership, and external partners. These cultural expectations guide how we hire, develop, evaluate, and support our community as we work together to reflect Christ in all we do.

Supervisory Responsibilities

None

QUALIFICATIONS

Education:

Minimum of a Bachelor’s degree is required.

Experience:

Relevant experience in event planning and management, volunteer management, hospitality and customer service.
Relevant experience in finance and marketing. (preferred)
At least three years of fund-raising experience with an educational institution or other non-profit organization. (preferred)

Additional Competencies:

Strong knowledge of non-profit sector.
Knowledge of Salesforce and TaskRay.
Knowledge of current laws governing charitable giving, as required.
Customer service aptitude and ability to motivate staff.
Ability for critical and logical thinking, good judgement, and problem solving.
Strong leadership and organizational skills.
Clear and concise communication skills, both orally and in writing.
Strong computer skills.
The ability to interpret data and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
The ability to develop, interpret and apply policies, procedures, rules and regulations.

Other Requirements

Valid Driver’s License
Criminal Background Verification

MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS

Travel and irregular hours, including evenings and weekends, are required
Maintain emotional control under stress with ability to work in high-intensity, fast-paced and flexible environment.
Lift up to 25 lbs.

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Associate Director of Advancement

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