Campus Visit and Enrollment Partnership Coordinator
Southlake, TX
Full Time
Mid Level
POSITION SUMMARY
Reporting to the Vice President of Student Services, the Campus Visit and Enrollment Partnership Coordinator supports enrollment management strategies by providing coordination of administrative and operational activities of University recruitment. This position provides project management for campus visit experiences and enrollment partnerships, including event planning and promotion, day-of coordination, follow-up and engages with prospective students to increase yield, and developing and managing relationships with church organizations, conferences, articulation agreements and private schools
RESPONSIBILITIES
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Position Specific Responsibilities
University-Wide Responsibilities
QUALIFICATIONS
Education:
Experience:
Competencies:
MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS
Reporting to the Vice President of Student Services, the Campus Visit and Enrollment Partnership Coordinator supports enrollment management strategies by providing coordination of administrative and operational activities of University recruitment. This position provides project management for campus visit experiences and enrollment partnerships, including event planning and promotion, day-of coordination, follow-up and engages with prospective students to increase yield, and developing and managing relationships with church organizations, conferences, articulation agreements and private schools
RESPONSIBILITIES
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Position Specific Responsibilities
- Develop and maintain a project management system for the planning of all virtual and on-campus visit events, including but not limited to organization of facility and live production requests, catering orders, décor, and staff/student involvement, within assigned timelines.
- Collaborate with the Office of Marketing and Communications to develop event marketing plans and coordinate the design and production of event deliverables.
- Provide day-of event coordination, including problem-solving, welcoming guests, directing event setup, communicating with staff and volunteers, organizing vendors, and managing tear-down.
- Manage the scheduling and coordination of all relevant group and individual visits to campus.
- Assist the department with finding potential partners and develop pathways to partnership.
- Serve as a university liasion with internal and external stakeholders including but limited to church leaders, conference affliates, public and private schools, articulation agreements, and community-based organizations.
- Assist with the development of presentations and proposals to potential partners, clearly articulating the benefits and value of collaboration.
- Assist the Director with the implementation of collaborative projects, coordinating closely with internal departments and external partners to ensure smooth execution and achievement of agreed-upon goals.
- Assist the Director of Admissions in the administration of the budget for assigned functions to ensure responsible stewardship of funds.
- Inform and guide prospective students and families regarding academic programs, scholarships, support services, and other University initiatives to ensure leads become applicants.
- Support off-campus recruitment efforts as needed in order to acquire new leads and meet campus visit event registration goals.
- Maintain current knowledge and training of University and campus-wide systems used for recruitment and admissions to ensure data accuracy.
University-Wide Responsibilities
- Model core organizational beliefs and values; communicate openly and effectively within and across departments. Establish and maintain professional communication and ensure that all interactions are supportive, courteous, and respectful (TKU Social Covenant).
- Utilize effective communication skills to present information accurately and clearly both internally and publicly.
- Participate in professional development activities that are aligned with University, departmental and individual goals.
- Maintain accurate and complete records as required by governing entities (DOE, TRACS, ABHE, etc.); file all physical and computerized reports, records, and other documents required.
- Attend and participate in staff meetings and serve on committees as required.
- Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
- Perform other related duties as assigned.
QUALIFICATIONS
Education:
- Bachelor’s degree in business, hospitality management or related field, required.
Experience:
- A minimum of 3 years experience in event planning, student recruitment and project management, preferred.
Competencies:
- Extraordinary interpersonal skills; must be able to effectively communicate with a wide range of populations throughout the day, including traditional and nontraditional prospective students and their families.
- Demonstrated ability to manage a high volume of tasks simultaneously.
- Team-oriented approach and desire and ability to work closely with peers.
- Self-initiation and self-motivation for independent follow-through on projects.
- The ability to interpret data and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
- May be required to operate University vehicle on occasion and must have valid driver’s license
- Criminal Background Verification
MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS
- Maintain emotional control under stress.
- Evening and weekend hours required, as needed.
- May on occasion be required to lift up to 25 lbs. when executing events.
- May be required to travel, as needed.
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